Mill Creek MetroParks Accepting Proposals for 2021-2023 MetroParks Farm Lease

Mill Creek MetroParks is now accepting proposals for farming operations at the MetroParks Farm located in Canfield, Ohio.  Proposals are due by 12:00 pm, Noon on Monday, September 28, 2020.  Copies of the required lease agreement forms can be acquired by contacting Aaron Young, Executive Director at 330-702-3000 or aaron@millcreekmetroparks.org.

Submitted proposals must include the following:

• A completed farm lease agreement; including proposed price per acre.
• A copy of the required insurance certificates. (See lease agreement)
• A copy of a current workers compensation certificate.
• A completed statement of qualifications including farming education, experience, certifications, training and memberships.
• A completed list of all farm equipment owned/leased by the submitting party.
• A list of three (3) references from property owners whom have leased farming rights to the submitting party.
• A list of all acreage to be farmed in addition to the MetroParks Farm during the same time period.

Mill Creek MetroParks reserves the right to waive any and all informalities as part of the Farm Lease Proposal Review as the anticipated value does not fall under the parameters of the Ohio Revised Code competitive bidding requirements.

REQUEST FOR PROPOSAL

Legal Notice to Bidders

Notice is hereby given that sealed bids to furnish all materials, equipment and/or services will be received by the Board of Park Commissioners, Mill Creek Metropolitan Park District at the Park District Office, 7574 Columbiana-Canfield Road, Canfield, OH  44406, until 1:00 pm on Wednesday, September 7, 2022, for the following:

D.D. and Velma Davis Education & Visitor Center Garden Café and Catering Lease

Bidding Documents may be obtained by contacting Aaron C. Young, Executive Director at 330.702.3000 ext 113 or via e-mail ayoung@millcreekmetroparks.org.

Bids will be opened and read immediately after 1:00 pm on Wednesday, September 7, 2022 at the Park District Office, 7574 Columbiana-Canfield Road, Canfield, OH  44406.

Each bid must be addressed to the Board of Park Commissioners, attn.:  Aaron C. Young, Executive Director, Mill Creek Metropolitan Park District, Canfield, OH 44406, and must be enclosed in a sealed envelope with the name of the bidder and the above project title clearly marked on the outside of the envelope.

All bids submitted shall be good for a period of sixty (60) days after the date of bid opening.  Notice of claim of right to withdraw a bid must be made in writing and filed with the Park District within two business days after conclusion of the bid opening procedure in accordance with the provisions of Section 9.31 of the Ohio Revised Code.

The Board of Park Commissioners reserves the right to reject any, or part of any, or all bids; to waive any technicalities or informalities in the bidding process and to accept any bid deemed most favorable to the Board of Park Commissioners, and/or to advertise for new bids.

D.D. AND VELMA DAVIS EDUCATION & VISITOR CENTER GARDEN CAFE AND CATERING LEASE BID DOCUMENTS PDF

Legal Notice to Bidders

Notice is hereby given that sealed bids will be received by the Board of Park Commissioners, Mill Creek Metropolitan Park District at the Park District Office, 7574 Columbiana-Canfield Road, Canfield, OH 44406, until 12 o’clock noon (Youngstown time) on Friday, July 29, 2022, for furnishing the following:

Golf Cart Lease Bid (132 Golf Cart Fleet)

Specifications, Bidding Documents, and Bidding Terms & Conditions may be obtained at the above office.

Bids will be opened and read immediately after 12 o’clock noon (Youngstown time) on Friday, July 29, 2022, at the Park District Office.

Each bid must be addressed to the Board of Park Commissioners, Mill Creek Metropolitan Park District, 7574 Columbiana Canfield Road, Canfield, OH 44406, and must be enclosed in a sealed envelope with the name of the bidder and the article bid upon clearly marked on the outside of the envelope.

The Board of Park Commissioners reserves the right to reject any, part of any or all bids, to waive any informality in the bidding process and to accept any bid they feel to be in the best interest of the Park District. Proposal documents, including Terms & Conditions, Scope of Services, insurances, licenses, and additional requirements, may be obtained at the above office.  No fee is required to obtain a proposal packet from the MetroParks.

Bids to provide one hundred thirty-two (132) leased gas powered golf carts for the upcoming golf season in 2023 with a 4-Year Lease Team for MILL CREEK GOLF COURSE

GOLF CART LEASE BID DOCUMENTS PDF

Mill Creek MetroParks is accepting vendor applications for Wick Recreation Area Food and Beverage Operation.

Mission Statement

The mission of Mill Creek MetroParks is to provide park, recreational, educational and open space facilities of regional significance. In fulfilling this mission our objectives are:

• To be responsive to community needs
• To be environmentally sound
• To be adaptable
• To be economically feasible

Introduction

In an effort to efficiently fulfill its mission Mill Creek MetroParks is seeking proposals for the newly renovated Wick Recreation Center’s food and beverage operation. The prospective vendor will oversee the food operation at the Wick Recreation Area which includes the Wick Snack Hut and recreational leagues food & beverage requests. The Wick Snack Hut food and beverage operation encompasses multiple children’s playground areas, wet splash pad in the summer months, Par-3 golf course, tennis courts, volleyball courts, baseball fields, softball fields, dek hockey and a small banquet/party room. The food & beverage operations will commence during the in-season recreation months (May through September) as well as for the outdoor sled hill during the off-season months (December through March) when weather conditions are favorable for winter recreation. In addition, the food and beverage operator will have the option to help accommodate the Morley concert series food and beverage needs. There is also a potential for additional food and beverage offerings for pavilion picnic party rentals during due in-season months. Please see facility location map below.

General Information

Completed proposals for all services required as outlined within the request for proposal are to be submitted in PDF format via e-mail to btolnar@millcreekmetroparks.org by 4:30 pm local time on November 30, 2022.

Mill Creek MetroParks is not responsible for any cost incurred by prospective consultants/companies prior to the award and signing of a contract for the requested services. Mill Creek MetroParks reserves the right to award the total proposal, reject any or all proposals in whole or in part and to waive any informalities if, in their judgment, the best interest of Mill Creek MetroParks will be served.

All comments, questions and site visits can be coordinated and scheduled by contacting Brian Tolnar, Golf Director & Recreation, via phone: 330-719-2302 or via e-mail at btolnar@millcreekmetroparks.org

Project Location Map (via Google Maps):

Existing Aerial Photograph (via Google Maps):

Scope of Services:

The following outlines the scope of services to be provided as part of the proposal. All services are outlined in greater detail as part of the final agreement:

• Term of Services
  o Initial agreement is for a three (3) year term
• Food Operation Season
  • Summer Recreation (May through September)
  • Winter Recreation (December through February) weather pending
  • Open 7 Day per week, Weekends and Holidays
  • Option for availability during the months not listed above
• Hours of Operation
  • Summer 11:00am to 7:00pm
  • Fall 12:00pm to 5:00pm
  • Winter 11:00 to 7:00pm
  • Hours of operation may be adjusted to meet demand with approval of MCMP.
  • Hours may be adjusted due to inclement weather
• Food and Vendor Fees
  • Fees are to be set forth by the food and beverage operator
  • Food operator to abide by the Mill Creek MetroParks beverage service provider agreement
• Supplying only said beverage products of service provider
• Liability Insurance
  • Vendor will be required to provide liability insurance with limits as set forth by MCMP
• Food Vendor License & Training
  • Vendor will be subject to all the requirements of obtaining and maintain the proper food license levels required by the state, city and local health department.
  • Employee food training classes and various required food safety courses will be the responsibility of the food vendor
• Park Policies, Rules & Regulations
  • Vendor will be subject to all MetroParks policies, rules and regulations.

To be Provided by Mill Creek MetroParks (MCMP):

The following facilities and equipment is to be provided by Mill Creek MetroParks as part of the agreement:

• Facility: Wick Recreation Area
  • Warm House
  • Restrooms (Separate Mens & Womens)
  • Utilities:
  o Electric Service
  o Water Service
  o Sewer Service
  o Refuse Service
  o Building Security System
  o Internet if needed
• Wick Snack Hut
  • All equipment National Sanitation Foundation (NSF) approved
  All equipment below was purchased new during the fall of 2015
  o Snow cone machine
  o Popcorn machine
  o Hotdog roller machine
  o Nacho machine
  o Nacho cheese and soup warmer
  o Pizza warming rack
  o Ice machine
  o Microwave
  o Coffee and Cappuccino machine provided by Marlowe’s Coffee Service
  o Beverage cooler provided by the MetroParks beverage service provider
  o Snack racks and product displays
  o Sales window security scroll down
  o Building security system
•  Storage Area
  • All equipment National Sanitation Foundation (NSF) approved
  All equipment below was purchased new during the fall of 2015
  o Refrigeration unit
  o Freezer unit
  o Dry food storage shelving
  o Fire extinguisher
  o Hand washing sink NSF approved
  o Three bay sink NSF approved
  o Paper towel and soap dispenser
  o GFI outlets

Exterior Facility Maintenance

• MCMP will maintain all facilities during the term of the agreement.
• MCMP will maintain all rest room facilities during the length of the agreement.
• Vendor will be responsible for light custodial work of the interior operating space.

Note: All information provided above is preliminary and for general description purposes only. Prospective vendors are urged to perform site visits of each location to make themselves aware of current conditions.

PICTURES:

To be Provided by Vendor:

The following equipment and related support services are to be provided by the Vendor:

• Facility Location: Wick Recreation Area (REQUIRED)
  • High level of customer service
  • All food and menu offering needs
  • All beverage needs through the MetroParks beverage service provider partnership agreement
  o PepsiCo
  o Soda, Gatorade, Water, Energy Drinks, etc.
  • Wifi for business purposes only (if desired)
  • Advertising and promotions (if desired)

Vendor Application